Privacy and Security Policy

Your privacy and security are critically important to us. This Privacy Policy describes how Applicant Tracking Software, together with its parents, subsidiaries or affiliates (“Applicant Tracking Software”) collect and use the personal information you provide on our website (the “Website”) and online service branded as VeraHR-Hiring (the “Service”). Please read the following carefully prior to using the Website or the Service in order to understand how we will safeguard your personal information and how that information may be collected, used, or shared.

At Applicant Tracking Software, we have a few fundamental principles:

We do not have any direct relationship with the individuals whose personal data we process. If you are a candidate or subscriber of one of our customers and you no longer wish to be contacted by that customer, please contact the customer directly.

Below is our Privacy Policy and security practices which incorporates these goals:

Personal Data Protection Regulations

GDPR

For the purposes of the General Data Protection Regulation (“GDPR”):

Information We Collect from You

We may collect some or all of the following types of information from and about visitors to our Website:

We may collect some or all of the following types of information from and about users of our Website and Services:

Information We Collect from Other Sources

We may collect some or all of the following types of information from other sources:

How We Use Your Information

With respect to our Website, we may use the information we collect in the following ways:

With respect to the Service, we may use the information we collect in the following ways:

Disclosure of Your Information

We may disclose your personal information to any of our subsidiaries, affiliates or their successors or assigns, contractors, service providers, or other third parties that we use to support our business or that we partner with in order to provide you with additional features or services. Any entity with whom your personal information is disclosed is authorized to use that data solely as needed in order provide you with services. We do not sell your personal information otherwise than as described in this policy to provide you with services.

We may also disclose your personal information to comply with any applicable law, regulation or government request or to protect our rights or the rights of our customers, users, partners, or others. In the event that we sell all, or substantially all, of our assets to a third party, your personal data held by us will be transferred as part of the sale and we will endeavor to provide you with notice of such event.

Cookies

Please refer to our Cookie Policy

How We Store and Protect Your Personal Data

Applicant Tracking Software always transmits and stores personal information securely. This prevents potential hackers from "tapping" a data conversation. Your login credentials are encrypted with strong encryption using the Advanced Encryption Standard. The data security standards we have in place include auditing, logging, backups, and safe-guarding data. Our servers are housed in datacenters that are ISO27001 certified, the highest and most current standard for managing systems and data securely. All datacenter facilities are protected by professional security staff utilizing video surveillance, intrusion detection systems and other electronic means. Authorized staff must pass two-factor authentication a minimum of two times to access data center floors.

We limit access to your personal data only to those who have a genuine business need to have it. Those processing your personal data will do so only in an authorized manner. All those with access to, or processing responsibilities for, your personal data are subject to strict confidentiality measures. We have procedures in place to swiftly and appropriately handle any suspected data security breach. We will notify you and any applicable regulator of a suspected data security breach where we are legally required to do so.

No method of transmission over the Internet, or method of electronic storage, is 100% secure, however. Therefore, we cannot guarantee its absolute security. If you have any questions about security on our Website, you can contact us using the contact details provided below.

Keeping Your Personal Data Updated

If your personal information changes, or if you no longer desire our Service, you may correct, update, amend, delete/remove, or deactivate it by contacting us using the contact details provided below. We will respond to your request to access within 30 days.

How Long We Store Your Personal Data

We will retain your information for as long as necessary to meet our Service commitments, comply with our legal obligations, resolve disputes, and enforce our agreements.

We will delete your personal data upon deletion of that data by you or by another user on the account connected with storage of that data or upon receipt of a written request for deletion of your personal data.

Third Party Sites

Our Website may include links to other websites whose privacy policies or practices may differ from those of Applicant Tracking Software. If you submit personal information to any of those sites, your information is governed by their privacy policies. We encourage you to carefully read the privacy policy of any website you visit.

Social Media Widgets

Our Website includes social media features, such as the Facebook and Twitter sharing icons that run on our site. These features may collect your IP address, which page you are visiting on our site, and may set a cookie to enable the feature to function properly. Social media features and widgets are either hosted by a third party or hosted directly on our Website. Your interactions with these features are governed by the Privacy Policy of the company providing it.

Blog / Forum

Our Website offers publicly accessible blogs or community forums. You should be aware that any information you provide in these areas may be read, collected, and used by others who access them. To request removal of your personal information from our blog or community forum, contact us using the contact details provided below. In some cases, we may not be able to remove your personal information, in which case we will let you know if we are unable to do so and why.

Referrals

If you choose to use our referral service to tell a friend, colleague, or other individual about our site, we will ask you for the referree’s name and email address. We will automatically send the referree a one-time email inviting them to visit the site. We store this information for the sole purpose of sending this one-time email and tracking the success of our referral program. The referree may contact us using the contact details provided below to request that we remove this information from our database.

Privacy Policy Changes

We reserve the right, at our sole discretion, to modify or replace any part of the Privacy Policy at any time. We will provide a notification via the Website or the Service upon making changes to this Privacy Policy in the future. You are advised to print and retain a copy of this Privacy Policy, and any future changes thereto, for future reference. Your continued use of or access to the Website and Services following the posting of any changes to the Privacy Policy constitutes acceptance of those changes.

Children Under the Age of 13

Our Website and Services are not intended for children under the age of 13 years of age. If you are under the age of 13, do not use or provide any information through our Website or Services. If we become aware that we have collected or received the information of a person under the age of 13, we will delete that information. If you have reason to believe we have collected or received the information of a person under the age of 13, please contact us using the contact details provided below.

Your Rights

Residents of the European Union have the following rights under the General Data Protection Regulations (GDPR) with respect to their own information:

  1. The right to be informed
  2. The right of access
  3. The right to correct any inaccurate information
  4. The right to erasure
  5. The right to restrict processing
  6. The right to data portability
  7. The right to object
  8. Rights in relation to automated decision making and profiling

If you wish to exercies any of the rights, please contact us using the contact details provided below and include the specific right you wish to enact as well as enough identifying information for us to accommodate your request. If you are the candidate of one of our customers, that customer’s privacy policy would apply and you would need to contact the customer directly to exercise any of your rights.

How to Complain

GDPR also provides you with the right to lodge a complaint with a supervisory authority. You may exercise that right by contacting the relevant supervisory authority in the state where you work, normally live or where any alleged infringement of data protection laws took place.

Contact Us

If you have any questions regarding our Privacy Policy, please contact us at hrmsupport@kpa.io or by mail using the address provided below.

Applicant Tracking Software
PO Box 697
Bartonsville, PA 18321
USA